Academic Administration Assistant

Apostrophe Educational Center caters to excellence through education-centered initiatives and services. Apostrophe Educational Center is dedicated to shaping the education landscape by focusing on true learning and quality of service. Founded in 2019, Apostrophe has come a long way in offering general English courses and SAT courses. Apostrophe Educational Center is now among the leading educational institutions in Istanbul, Turkey.

Academic Administration Assistant:

Job Description

• Answer phone calls and inquiries about the courses offered
• Explain and market our courses to potential clients
• Prepare and maintain student records and ensure that they are updated regularly
• Perform administrative tasks such as typing and editing letters and bulletins
• Responds to in person and over the phone inquiries providing information to District staff, parents, students and the public, relaying messages and acting as a resource or contact person for the center
• Designs, composes and types materials and documents, as required, and edits and formats documents as requested
• Maintains related accounts, including the collection of cash, issuing receipts and cheques, depositing funds, month end balancing, bank reconciliation and producing reports as required
• Sets up and maintains financial records; verifies and enters account transactions ensuring that actions are appropriate, properly coded and have the required supporting documentation
• Ensures availability of supplies and equipment by researching products, pricing and suppliers and initiating and authorizing on-line purchase requisitions, as delegated, using appropriate payment methods as outlined in established policies, regulations and procedures
• Provides assistance to students/patrons in the case of injury or illness and performs assigned duties during fire/earthquake drills and other crisis situations

Qualifications

• Native Arab (additional languages is a plus Turkish or French)
• Advanced level of English is a must
• Must be located in Istanbul, Turkey
• Two years office administration experience
• Knowledge of office administration including knowledge of word processing, spreadsheet and database management applications
• Knowledge of records management
• Knowledge of budget preparation and control
• Knowledge of project management
• Effective written and oral communication skills and the ability to request and convey information in an appropriate manner
• Ability to organize workload in order to coordinate the administrative work of the office
• Ability to work well independently and as a team member
• Ability to prioritize work in a busy environment often under pressure and multiple demands

Working hours / days

9:30 am to 6:30 pm (5 days/week)